Dear Members


In view of the COVID-19  recommended measures, the Association will be conducting the Annual General Meeting by way of electronic mean with the schedule as follows:

Date    :    Sunday, 27 Sep 2020
Time    :    4 pm



(a) To approve and adopt of 2019 AGM's Minutes of Meeting
(b) To approve and adopt Annual Report 2019
(c) To approve and adopt Annual Report 2019
(d) To approve and adopt constitutional changes
(e) To re-appoint Auditor
(f) To present Calendar of Events 2020
(g) To transact any other business of which 7 days' notice in writing has to be given to Victor Koh at
(h) Elections of Office Bearers 2020/2022

2.1    All relevant reports are attached in this Notice.

3.    Pursuant to the relevant order under the COVID-19 (Temporary Measures) Act 2020, the following arrangements have been adopted for the AGM.

3.1   Members of the Association will not be able  to attend the AGM physically by gathering at a venue this year.  The AGM will be held on the virtual platform. Once you register your interest with Victor Koh at ( to attend this AGM  by 22 Sep 2020 either thr phone, email or mail, you will receive an invitation to join AGM's 'online platform'.

3.2     A member may only vote by appointing the Chairman of the meeting in the proxy form attached.

3.3     For the Agenda Items in the proxy form, you have to indicate your Agreement (For), Disagreement (Against) or No comment (Abstain) with a tick (V) against the items in the boxes.

3.4      For the Elections of office bearers for the new term 2020/22, you are also required to indicate your agreement (For), disagreement (Against) or abstinence (Abstain) for each of the candidates.

3.5   Remember to sign off at the end of the page after you have completed it.

3.6     After completion of the proxy form, you can:

Either post it to the Association at PO Box 839, Tanjong Pagar Post Office. Singapore 910822

Or scan & email it to Victor Koh at

3.7     All proxy forms must reach the Association 5 days before the meeting i.e. 22 Sep 2020.

3.8     Any form of recording of this event is strictly prohibited without prior permission.

4.    Should you request for any clarification regarding the meeting, please call Victor at 97498591

Request for Materials

To request for the AGM 2020 proxy form, as well the society's proposed changes to the constitution and financial statements, please email or send a Whatsapp via our Whatsapp Request button on the right

Nomination Form

Download the Nomination Form for those who wish to run for office bearer positions in new term 2020-2022
File downloads as Microsoft Word document

Additional Resources

As a large part of the AGM proceedings will be conducted over email and using electronic documents, members may refer to the following video to learn how to electronically sign on PDF documents.

Also, please make sure you have installed the Adobe Acrobat Reader DC, which is free and available on: